How to Send Bulk WhatsApp Messages: A Complete Guide for 2025

In today’s fast-paced digital world, communication is a key factor in the success of any business. WhatsApp, with over 2 billion active users at the time of writing, has developed one of the largest user bases and messaging platforms in the world, both personally and professionally. As businesses are increasingly looking for ways to utilize WhatsApp to reach their audience, there can be value in Sending Bulk WhatsApp Messages to engage with customers, make significant announcements, or promote services or products. In this document below, I will guide you through the various ways of sending bulk WhatsApp text and ensure you are maximizing its abilities for your business in 2025.

Getting to Know Bulk WhatsApp Messaging

Sending bulk WhatsApp text means sending a single message to many recipients at once. Unlike traditional messaging, where you send a message to each recipient one at a time, bulk messaging allows a user to send messages to multiple recipients with a single send button, allowing for efficiency. This is very effective for businesses when needing to notify a large number of people on a promotion, product update, event notification or customer support update. 

However efficient sending bulk WhatsApp texts can be, there are many rules, limitations and considerations you must abide by in order to not violate 

WhatsApp's terms of service for Whatsapp Bulk Message Sender

Methods for Sending Bulk WhatsApp Messages

There are several ways to send bulk WhatsApp messages, each with its own set of features, limitations, and ideal use cases.

1. Using WhatsApp Broadcast Lists

One of the simplest ways to send bulk WhatsApp messages is through WhatsApp’s built-in broadcast list feature. This feature allows you to send a message to multiple recipients at once, but the recipients will receive the message as an individual chat, which can help maintain privacy.

To use this feature:

• Open WhatsApp and go to the "Chats" screen.

• Tap on "Broadcast Lists" at the top.

• Create a new list by selecting the contacts you want to message.

• Compose your message and hit "Send."

Though this method is relatively simple, it does have some limitations. You can only send messages to contacts that have your phone number saved and you can include a maximum of 256 recipients per list. This method may work well for smaller businesses or informal communication but may not work as well for larger campaigns.

2. Sending bulk WhatsApp messages using WhatsApp Web with third-party tools

Another potential method to send bulk WhatsApp messages is to send them using third-party tools along with WhatsApp Web. These tools allow you to upload a list of contacts and send messages to everyone at once. Most of these tools are relatively simple to use and have options to personalize the message easily.

In most cases, you will upload the contact list in the form of a spreadsheet (CSV), select the message, and then click Send. Some tools allow you to even schedule messages (automate this process and send it later).

Though this has potential, it is important to choose a tool that does not violate WhatsApp’s terms of service, as you may get banned from the service after sending bulk messages.

3. WhatsApp Business API - Bulk Messaging Software

For any medium or large business, the WhatsApp Business API is the best way to send a bulk WhatsApp message. The WhatsApp Business API was created to enhance automation for businesses, integrate with CRM systems, and send tailored messages to large customer volumes.

For example, with the WhatsApp Business API, you could automate updates, notifications, and customer support messages and have visibility and tracking for response and interaction. The WhatsApp Business API and Bulk Messaging Software is well suited for businesses with a large customer base and high communication volume for their website or product.

However, to set up, the API requires WhatsApp to approve your application, and the integral part may need more technical knowledge to integrate within systems or products. Furthermore, WhatsApp generally offers Business API for businesses that want to send more than just simple broadcast messages and users who want more structured/more automated messaging. 

Conclusion

In 2025, sending bulk WhatsApp messages is an effective way for businesses to reach large numbers of customers, share important information, and drive engagement. Whether you’re using WhatsApp’s built-in broadcast feature for smaller lists or leveraging advanced tools like the WhatsApp Business API for large-scale automation, there are various methods to streamline communication. By following best practices and ensuring compliance with WhatsApp’s rules, businesses can harness the power of Bulk Messaging Software to enhance customer relationships and improve business outcomes.